Final Paper Submission Instructions
The ITSC 2025 conference committee congratulates all authors for their excellent submissions. Please follow these instructions carefully for your final paper submission.
Please submit the final version of your paper on Papercept/Paperplaza platform: http://its.papercept.net by July 15, 2025 (23:59 PST). You can access the reviews and remarks from the associate editor through your PaperPlaza account. Be sure to consider these comments and suggestions while preparing your final paper. Verify that the metadata on PaperPlaza, such as the title, abstract, and author list, is accurate, as this information will be included in the program.
Remember the commitment statement you agreed to during your submission: “The final version should closely match the length and content of your accepted submission, with changes only made to address the reviewers comments. It is considered unethical to shorten or modify the final version in a way that makes it significantly different from the accepted version.”
Author Registration
In accordance with the IEEE Intelligent Transportation Systems Society (ITSS) and ITSC conference policies, at least one author of your paper must be registered for the conference before uploading the final version. All presenting authors must be registered by July 15, 2025. For registration details, please click here. To have your paper included in the final program, at least one author must complete the conference registration.
Paper Presentation Instructions
All ITSC 2025 papers will be presented in-person during parallel oral presentation sessions. If you cannot attend in-person, then your paper will not be presented at the conference, but your talk recording will be available on-demand over the Papercept/Paperplaza platform: http://its.papercept.net.
Presentation Materials
To support authors in preparing their talks, a PowerPoint presentation template is available here.
Use of this template is optional; authors are free to use their own format.
All presentations should include the ITSC 2025 conference logo and the IEEE ITSS branding logos on the opening slide.
ORAL SESSION
Each paper will have a 15-minute talk, and presenters may answer brief questions while the next speaker sets up. Session chairs will cut off speakers who go over the allocated time, so please make sure you are able to deliver the talk in time. Each speaker will open their pre-uploaded file on the presentation computer when they approach the podium for their talk, and speakers will begin as soon as they are introduced by the session chairs. Speakers are asked to close their presentation and move away from the podium during their Q&A so the next speaker can get ready.
All authors must upload their presentation(s) to a central server prior to the session. Oral Session speakers will not be allowed to connect personal computers to the projector, and session chairs will not be able to load presentations during oral sessions.
Manuscript Submissions
All submissions will be handled via the Papercept/Paperplaza platform: http://its.papercept.net/
Prospective authors for all types of contributions must submit the following information via Papercept/Paperplaza:
- Type of Submission: authors should indicate, in the manuscript submission form, whether their work corresponds to a Regular Paper and Invited Session Papers. To this end, codes for Invited Session Papers are announced HERE.
- Title of the manuscript.
- Short abstract of the manuscript (<200 words).
- PINs of ALL co-authors of the manuscript: PINs can be sought or registered HERE.
- Manuscript file: PDF file (version 1.4 or higher) with all fonts embedded, in US Letter page size, searchable, and with no password protection. Final papers sent to be part of the program of the conference MUST be formatted according to the instructions provided HERE.
- Use ieeeconf class:
\documentclass[letterpaper, 10pt, conference] \overrideIEEEmargins % to meet printer requirements \IEEEoverridecommandlockouts % to override locked commands - The expected length of the manuscript is 6 pages. A page charge needs to be paid if your final paper is over this page limit. A maximum of 2 additional pages is allowed, but at an extra cost per page. The maximum number of pages is 6 + 2 (with additional cost) = 8.
- To upload the final manuscript, at least one of the authors listed on the paper must register for the conference.
- If the paper is accepted, at least one of the authors listed on the paper must attend the conference and present the paper according to the scheduling decided by the conference's Technical Program Committee. In the (rare) event that the presenter is unable to attend the conference for any reason, it is the presenter's responsibility to ensure that the paper is presented by a qualified colleague.
IMPORTANT: Manuscripts generated by large language models (LLMs) such as ChatGPT are prohibited as submissions to IEEE ITSS Conferences. We will allow papers for which LLMs are used for light-editing of the authors' original manuscript, such as for spelling and grammar corrections. During the submission process, the authors will be asked to confirm/certify that their submission represents the personal writing of and preparation by the authors, and was not generated by any large language model, such as ChatGPT or similar.
All papers submitted through Papercept (Regular, Invited, Workshop, and Tutorial Papers) will be peer-reviewed. All the accepted papers, if they are presented at the conference, will be published in IEEE Xplore and eligible for the journal special issues arranged for the conference.
Presentation Policy for Accepted Papers
In accordance with IEEE Conference Regulations, the following guidelines apply to all accepted papers at IEEE ITSC 2025:
- Author Presentation Requirement
Each accepted paper must be presented at the conference by one of its listed authors. This policy ensures that the presenter is knowledgeable about the research and able to effectively address questions from attendees. - Substitute Presenter Requests
If none of the authors are able to attend the conference in person, a qualified substitute presenter may be permitted only with prior approval from the Technical Program Committee (TPC). The substitute must be capable of presenting the research and engaging in Q&A. Authors seeking to nominate a substitute must contact the TPC-Chair in advance of the conference to request approval. - No-Show Policy
Papers that are not presented during the conference—either by an author or an approved substitute—will be classified as “no-shows” and will not be submitted to IEEE Xplore®. Such papers may still appear in the on-site proceedings but will not be indexed or published post-conference. - Appeals and Exceptions
In the case of force majeure or unforeseen events (e.g., medical emergencies, visa denials), authors may appeal the no-show status by providing appropriate documentation to the TPC. Each case will be reviewed individually.
Please ensure all presenting authors or approved substitutes are registered for the conference and prepared to deliver the presentation as scheduled. Questions related to the policy or specific circumstances should be directed to the TPC-Chair at program@2025.ieee-itsc.org.
