Information for Authors
Upload Materials in Infovaya
Infovaya is available for the conference. Authors need to update their profiles and upload relevant materials, including videos, presentation slides, and graphical abstracts, by September 22nd. The material to upload in the paper profile includes:
- Slides* (in pdf format, max. 10MB).
- Video presentation in mp4 format (max. 150MB).
- Supplementary material (any material that authors consider relevant to their publication, for example annexes, test data, image, etc., in pdf format of maximum 10MB).
- Poster (an image of maximum 10 MB that summarizes the advances and the relevant points of your proposal)
- Keypoints: set of bullet points that summarizes the proposal/paper
- Graphical Abstract: this image will be the first view that visitors will have from your paper, similar to an introduction slide.
- Infovaya profile for author search within Infovaya
* mandatory files
Oral Presentations
Oral presentations will be between 15-17 min followed by questions/answers from the audience. Presenters need to bring their own laptop and use their own template. For the cases that authors do not have access to a laptop, they need to bring a USB key or download their presentations on the laptop dedicated to each room 1 hour before starting the session.
Poster Presentations
Authors with poster presentations must print their posters and bring them to the venue. There are no slide presentations for posters, but there will be a short opportunity to give a 1-minute pitch in the beginning of the poster sessions. The time of the poster sessions is found in the online program.
Poster boards are 7′ 6″ (width) x 3′ 9″ (height) on a floor stand, landscape. There is no template, and authors and presenters can pick any format to highlight their contributions in the poster.
Manuscript Submissions
All submissions to ITSC 2024 will be handled via the Papercept/Paperplaza platform:
A link to the Papercept entry corresponding to ITSC 2024 is already available in the above link.
Prospective authors for all types of contributions to ITSC 2024 must submit the following information via Papercept/Paperplaza:
- Type of Submission: authors should indicate, in the manuscript submission form, whether their work corresponds to a Regular Paper, Invited Session Paper, Workshop Paper, or Tutorial Paper. To this end, codes for Regular, Invited, Workshop, and Tutorial Papers will be announced soon in the conference website.
- Title of the manuscript.
- Short abstract of the manuscript (<200 words).
- PINs of ALL co-authors of the manuscript: PINs can be sought or registered HERE.
- Keywords: 1-3 conference-specific keywords that relate to the work that is submitted.
- Manuscript file: PDF file (version 1.4 or higher) with all fonts embedded, in US Letter page size, searchable, and with no password protection. Final papers sent to be part of the program of the conference MUST be formatted according to the instructions provided HERE (shortcuts to preparing manuscript: LaTEX support and MS-Word support).
- The expected length of the manuscript is 6 pages. A page charge needs to be paid if your final paper is over this page limit. A maximum of 2 additional pages is allowed, but at an extra cost per page (to be announced). The maximum number of pages is 6 + 2 (with additional cost) = 8.
- To upload the final manuscript, at least one of the authors listed on the paper must register for the ITSC 2024.
- If the paper is accepted, at least one of the authors listed on the paper must attend the conference and present the paper according to the scheduling decided by the conference’s Technical Program Committee. In the (rare) event that the presenter is unable to attend the conference for any reason, it is the presenter’s responsibility to ensure that the paper is presented by a qualified colleague.
IMPORTANT: Manuscripts generated by large language models (LLMs) such as ChatGPT are prohibited as submissions to ITSC 2024. We will allow papers for which LLMs are used for light-editing of the authors’ original manuscript, such as for spelling and grammar corrections. During the submission process, the authors will be asked to confirm/certify that their submission represents the personal writing of and preparation by the authors, and was not generated by any large language model, such as ChatGPT or similar.
Please note that the submission deadline is set to May 1st, 2024.
Frequently Asked Questions
- Are the workshops/tutorials/special sessions in person or hybrid?.
All Conference Sessions will be held in person
- What is the location of workshops/tutorials?
All Conference Sessions will be held in the Conference Venue. Particular room details will be provided once the program is defined, after the final decision on paper acceptance is made.
- What the start/end time of the Workshop Day?
All workshops/tutorials will be held on first day of the conference September 24th. Schedule is yet to be defined, although there will be a morning slot for half day workshops, a lunch break, and an afternoon slot. Information regarding the schedule will be published shortly after the paper review process is finished.
- I am a speaker of a workshop/tutorial, and will attend the whole conference. How can I proceed my registration?
Speakers (non-authors) have free registration to the workshops/tutorials, including coffee and lunch. Each WS/Tutorial organizer shall provide a list of the names of the organizer(s) and speakers to Workshop Chairs.
- I only plan to attend the Workshop Day, how should I register myself?
Complete a One Day registration process in the corresponding category (organizer, speaker, author, ITSS Member) in the registration portal.
- I am an organizer for the workshops and/or tutorials. Do I still need to register for the Workshop/Tutorial?
Yes, “full registration” or “workshop-only registration” is mandatory. Without registration, one will not get access to workshop/tutorial sessions, regular or invited sessions, and catering services. Please, fill out the following form.
- Does my workshop registration including Welcome Reception ticket?
Yes, the Workshop Day includes a Welcome Reception the 24th
- Where is my workshop/tutorial/special session slotted in the program?
All sessions will be scheduled after the review process is finished. Tutorials and Workshops will all be slotted during Sept. 24th. Rest of sessions will be slotted from September 25th to 27th.
- What is the deadline for finalizing the workshop/tutorial program?
Once the review process is finished, session authors will be notified and informed about the accepted papers for their session. They will have a period after that to build the session program. Programs should be submitted to organizers by July 30th.